UJA-Federation of New York

Good together.


Planning Associate

Job Location:
New York, NY
Caring Commission

Overview of Caring Commission:

UJA-Federation of New York’s Caring Commission is responsible for community assessment, strategic planning, and grant allocations in a broad array of health and human-service delivery in the Jewish and broader community in New York, in Israel, and around the world. Areas include the issues of aging seniors and Holocaust survivors, poverty, children and youth at risk, special needs, spirituality, and end-of-life care. Through a diverse portfolio of initiatives totaling $22 million annually, the Caring Commission helps ensure that Jewish communal institutions are equipped to respond to the vast array of needs of community members, whether they are going through life-cycle moments or times of crisis. The work of the Caring Commission represents the commitment of more than 100 volunteer leaders across eight task forces working alongside select professionals within UJA-Federation’s network of agencies.


Position Summary:

The Caring Commission seeks to hire an extraordinary planning professional who can contribute to and grow with this dynamic agenda. The planning professional will be responsible for staffing the Mental Health and Well-Being in Youth and Families Task Force and the Autism Committee, accompanied by associated projects within the commission. The ideal candidate would be a creative strategic thinker able to balance many priorities with impeccable organizational skills. The work environment demands flexibility and good humor as well as the ability to relentlessly focus on the task at hand. Professional passion, energy, and organizational skills are a must.


Major Responsibilities:

1.    Manage core content areas, including grants management, initiative development, building and sustaining relationships with key organizational partners, organizing site visits, and continued learning necessary for securing and maintaining expertise in the task force issue areas; work closely with lay leadership through organizing regular committee meetings. Includes:

  1. Ongoing communication with task force chairs to ensure that meeting agendas and documents are provided well in advance.
  2. Organizing Excel charts and cluster reports for grant initiatives.
  3. Writing grant letters and strategic papers related to associated initiatives.
  4. Developing RFPs when an unmet community need is determined and when new funds are available.
  5. Working with program coordinator to ensure that all funds are accounted for and grant letters are accurately disseminated.
  6. Act as main contact for grantee organizations when questions arise, especially during grant renewal season.
  7. For Israel initiatives, working closely with Israel staff to maintain up-to-date information on directions in Israel

Work with UJA-Federation development professionals to educate donors and possible task force members in issue areas. Includes:

  1. Working closely with professionals in the annual campaign and special projects, capital gifts, and foundation relations.
    Responding to requests from colleagues in marketing and communications regarding outcome-based statistics and vignettes of grant allocations.

3. Work closely with the funder in planning the annual spring Hilibrand Autism Conference. Includes:

  1. Determining conference focus and researching possible speakers.
  2. Confirming speakers, working with the legal department to begin a speaking contract.
  3. Working with marketing and communications to develop invites, agenda, and program materials.
  4. Recruiting participants and managing budgetary and planning logistics prior to and on the day of the conference.

Ad hoc projects as needed, including researching unmet community needs and planning conferences for network agency professionals.



  • M.S.W. or related degree in nonprofit management, Jewish communal service, or related field, with at least three years of experience in the field
  • Excellent written and verbal communication and interpersonal skills, with extensive working knowledge of Microsoft Word, Excel, and PowerPoint
  • Ability to work as part of a team and independently
  • Ability to negotiate between big picture and smaller details, appropriately prioritizing tasks while keeping budgetary information organized
  • Active learner who asks great questions while seeking and providing stimulating answers.
  • Knowledge of UJA-Federation and its network of agencies